NetGainsMail Archiver is a next-generation email archiving and storage management system which enables companies to meet growing litigation, compliance, and policy-based corporate governance needs.

The corporate value of email

Over the past years, email has become a primary channel of business communication. It provides organizations with a fast medium of conveying business correspondence such as purchase orders, quotations and sales transactions, in virtually any geographical area with the least physical effort possible. A study conducted by market researcher Gartner Group revealed that Organizations conduct almost 97% of their communications via emails. Furthermore in a recent survey, Osterman Research found that email is now accepted as written confirmation of approvals or orders in 79% of organizations.

Since emails have become the electronic substitutes of legal business documentation, the information being passed on through this electronic correspondence constitutes a record. Consequently, such correspondence must be retained for a minimum period of time, often established by statutes. Due to email predominance in the business industry, various pieces of legislations have been enacted to protect personal privacy, enforce corporate governance standards and maintain ethical conduct. The Sarbanes-Oxley Act (SOX), Gramm-Leach Bliley act (GLBA) and the Freedom of information act (FOIA) are some examples of such regulations.

What is the ‘true’ meaning of email archiving?

An email archive is a repository generally kept in a non-productive environment to provide secure preservation of email for compliance and operational purposes. A ‘true’ email archiving system automatically extracts message contents and attachments from incoming/outgoing emails and after indexing, it stores them in read-only format. This ensures that archived records

A searchable archive of corporate data

Auditors, legal teams, human resources, and executives can directly access the company's information archive in seconds. Realize an immediate return on investment by helping your entire company to find that "lost" set of emails, documents, or communications and make boosts to your entire company's productivity.

E-mail review and classification tools

Tag and organize millions of emails instantly. Legal teams can use case management tools to create collections of emails, and easily mark them as responsive, privileged, or reviewed. Reviewers can classify emails using an intuitive and streamlined interface, improving productivity by over 200%.

Enforceable e-mail policy management

Ensure email compliance with regulations and acceptable use policies. As each email goes through the NetGains Mail Archiver system, a customizable corporate policy is applied to every email. This method automatically performs a series of actions including blocking a violating email, routing a message to a reviewer, auto-classify the email, or warn users. NetGains Mail Archiver provides extensive logging and auditing tools to ensure companies are prepared for spoliation or accountability issues.

Flexible storage management

NetGains Mail Archiver helps IT teams to get their email storage under control. Administrators can lift user storage quotas and keep their Exchange server streamlined with only a smaller subset of "active" data. NetGains Mail Archiver moves the bulk of email information stores to cheaper nearline drives, which can be replicated offsite to ensure an extremely high level of reliability. Users can view archived mail directly within Outlook with an integrated Outlook add-in.